GENERAL MEETING OF SHAREHOLDERS
Ensuring equality to all shareholders based on PVCFC’s policies, all information related to PVCFC’s operations is disclosed in a full, accurate and promptly manner in accordance with the current legal regulations to shareholders and other relevant parties.
The Company published information disclosure regulations (information disclosure rules on stock market) based on compliance with regulations of the Law, stipulating scopes, subjects and order of information disclosure (regulations of information disclosure and sending invitation letters to shareholders at least 21 days before the date of organizing General Meeting of Shareholders).
Information disclosure must comply with policy of information disclosure, being posted on the Company’s website and sending to management agencies as stipulated.
Policy of information disclosure, rules on organizing General Meeting of Shareholders, election regulations demonstrate that all shareholders are eligible for participating and contributing opinions, ensuring equal access documents and voting rights to exercise rights of shareholders.
The Company establishes IR team to receive, discuss and respond to opinions of shareholders and investors; contact information channel via phone, email, fax, etc. is publicly announced on the Company’s website for shareholders to easily contac
On June 11, 2024, the Company successfully held the 2024 Annual General Meeting of Shareholders with the following information:
- The Company has sent the notice 47 days before the meeting (sent notice on April 26, 2024 and held the meeting on June 11, 2024).
- The meeting was held in the form of online combined with traditional and electronic voting (as stipulated in the Charter), thereby creating favorable conditions for shareholders to attend and give their opinions. To enable shareholders to vote remotely, the Company opened voting portal 03 days before the opening time so that shareholders voted early. At the meeting, shareholders asked questions and exchanged online with the Presidium.
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Number of members of BOD, Supervisory Board, EB attended the Annual General Meeting of
Shareholders:
- All BOD members: 7/7 member
- All members of Supervisory Board: 3/3 members
- General Director: 1/1
- Representatives of independent audit unit - Deloitte Vietnam: 1
At the 2024 Annual General Meeting of Shareholders, PVCFC applied electronic voting for all contents requiring GMS’ approval. To ensure objectivity and transparency, the Presidium has invited an independent team with the participation of 02 minor shareholders to monitor the entire vote counting process for approving the contents of the GMS agenda. The members of the independent monitoring team include:
Mr. Truong Hong: Independent director
Mr. Do Minh Duong: Supervisor
01 shareholder who is the authorized representative of 150,000 shares
01 shareholder who owns 100 shares
(For more details, please see the Minutes of the 2024 Annual GMS and the Minutes of vote counting of 2024 Annual GMS posted on the Company's Website).
A third party to confirm vote counting results: Bvote Vietnam Joint Stock Company (supplying electronic voting solution with block chain technology applied to ensure transparency of voting results for shareholders).
To ensure that the vote counting and/or vote counting supervision are carried out independently, PVCFC will continue to apply electronic voting in the upcoming General Meeting of Shareholders and appointing an independent party to participate in Vote Counting Committee for vote counting and/or vote counting supervision
- Resolutions/Decisions of the General Meeting of Shareholders are as follows:
| NO. | RESOLUTIONS NO. | ISSUANCE DATE | CONTENT |
|---|---|---|---|
| 1 | 1724/NQ-PVCFC | 11/6/2024 | Resolution of Annual General Meeting of Shareholder in 2024 |
| 2 | 1725/NQ-PVCFC | 11/6/2024 | Issuing amended charters, supplementing charters of PetroVietnam Ca Mau Fertilizer JSC |
In 2024, besides the annual GMS, the Company held an extraordinary General Meeting of Shareholders on January 10, 2024. Information about this meeting has been fully disclosed in the Company’s 2023 Annual Report.
Shareholders are eligible for contributing opinions at all sessions of the General Meeting of Shareholders. Shareholders’ contributed opinions and responses of the Presiding Committee are recorded in the minutes of the meeting.